{"id":31031,"date":"2026-01-29T11:31:48","date_gmt":"2026-01-29T09:31:48","guid":{"rendered":"https:\/\/kpw.law\/?p=31031"},"modified":"2026-04-28T06:28:21","modified_gmt":"2026-04-28T04:28:21","slug":"sharing-passwords-within-the-group-can-be-expensive","status":"publish","type":"post","link":"https:\/\/kpw.law\/en\/sharing-passwords-within-the-group-can-be-expensive\/","title":{"rendered":"Sharing passwords within the Group can be expensive"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull v4-pattern-hero v4-pattern-hero--post is-style-background-blend is-style-arrow has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-cover alignfull is-light v4-pattern-hero__cover\" style=\"padding-top:var(--wp--preset--spacing--80);padding-bottom:var(--wp--preset--spacing--80);min-height:75vh;aspect-ratio:unset;\"><img data-dominant-color=\"b79619\" data-has-transparency=\"false\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" sizes=\"auto, 100vw\" class=\"wp-block-cover__image-background wp-image-31029 size-large not-transparent\" alt=\"Passwort-Weitergabe im Konzern kann teuer werden, Datenbank, Gesch\u00e4ftsgeheimnis, Rechtsanwalt\" src=\"https:\/\/kpw.law\/wp-content\/uploads\/Passwort-Weitergabe-im-Konzern-kann-teuer-werden-1024x576.jpg\" style=\"--dominant-color: #b79619; object-position:0% 100%\" data-object-fit=\"cover\" data-object-position=\"0% 100%\" srcset=\"https:\/\/kpw.law\/wp-content\/uploads\/Passwort-Weitergabe-im-Konzern-kann-teuer-werden-1024x576.jpg 1024w, https:\/\/kpw.law\/wp-content\/uploads\/Passwort-Weitergabe-im-Konzern-kann-teuer-werden-300x169.jpg 300w, https:\/\/kpw.law\/wp-content\/uploads\/Passwort-Weitergabe-im-Konzern-kann-teuer-werden-768x432.jpg 768w, https:\/\/kpw.law\/wp-content\/uploads\/Passwort-Weitergabe-im-Konzern-kann-teuer-werden-1536x864.jpg 1536w, https:\/\/kpw.law\/wp-content\/uploads\/Passwort-Weitergabe-im-Konzern-kann-teuer-werden-2048x1152.jpg 2048w\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-base-background-color has-background-dim-0 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\">\n<div style=\"height:5em\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group alignwide has-global-padding is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-1d4b5d69 wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:var(--wp--preset--spacing--80);padding-top:var(--wp--preset--spacing--60)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-19e250f3 wp-block-group-is-layout-constrained\">\r\n<h1 id=\"multirow-headline-block_156eda261242bbc326f61ea4ad9e23e3\" class=\"wp-block-visual4-multirow-headline\">\r\n    <div class=\"wp-block-visual4-multirow-headline\">\n\n<p class=\"has-gigantic-font-size\" style=\"margin-top:0;margin-bottom:0;margin-left:0%;padding-top:0;padding-bottom:0;font-style:normal;font-weight:1000;line-height:1;text-transform:uppercase\">Passwort<\/p>\n\n\n\n<p class=\"has-text-align-left has-huge-font-size\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:15%;padding-top:0;padding-bottom:0;font-style:normal;font-weight:1000;line-height:1;text-transform:uppercase\">Passing on <\/p>\n\n\n\n<p class=\"has-contrast-color has-text-color has-link-color has-gigantic-font-size wp-elements-969351f45bfcfb66f914082af18b7ae2\" style=\"margin-top:0;margin-bottom:0;margin-left:0%;padding-top:0;padding-bottom:0;font-style:normal;font-weight:1000;line-height:1;text-transform:uppercase\"><span class=\"v4-marker-highlight-background\">in the Group<\/span>.<\/p>\n\n<\/div> \r\n<\/h1>\n\n\n<div class=\"wp-block-group has-small-font-size is-nowrap is-layout-flex wp-container-core-group-is-layout-76c96157 wp-block-group-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--20);margin-bottom:0;padding-top:0;padding-bottom:0;font-style:italic;font-weight:300;text-transform:uppercase\"><div style=\"font-style:italic;font-weight:300;text-transform:uppercase;\" class=\"wp-block-post-date has-small-font-size\"><time datetime=\"2026-01-29T11:31:48+02:00\">29. January 2026<\/time><\/div>\n\n\n<p>from<\/p>\n\n\n<div style=\"font-style:italic;font-weight:600;\" class=\"wp-block-post-author-name\">Clemens Pfitzer<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignwide has-global-padding is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-c93ec0be wp-block-group-is-layout-constrained\">\n<p><strong>Can the subsidiary simply use the parent company&#8217;s account for an expensive database if you are already working in a joint team? Or does this infringe the provider&#8217;s trade secrets?   <\/strong>  A recent decision by the Higher Regional Court of Nuremberg shows that the fun stops for the courts when it comes to passwords within a corporate group.<\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n<\/div>\n\n<h2 class=\"wp-block-heading\" id=\"h-vertrauen-ist-gut-lizenz-ist-besser\">Trust is good, license is better<\/h2>\n\n<p>Specialized information systems are indispensable in the modern corporate world. But while IT departments around the world are trying to secure access to sensitive data, pragmatic but legally risky solutions often creep into everyday working life: Sharing access data with colleagues at affiliated companies. What appears to be efficient collaboration is often a costly breach of contract in legal terms and a violation of the protection of business secrets.  <\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-mal-eben-kurz-eingeloggt\">Just logged in briefly<\/h2>\n\n<p>An information system provider sells a database for health policy analyses. The licenses are exclusive and expensive, up to \u20ac12,000 per year for a small user group. A pharmaceutical company had acquired such a license. The catch: one employee passed on her personal access data to two colleagues who worked in the same project team but were formally employed by another subsidiary. For the pharmaceutical company, this was efficient teamwork; for the database operator, it was illegal access by third parties.    <\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-kein-pardon-beim-passwort-sharing\">No pardon for password sharing<\/h2>\n\n<p>The OLG Nuremberg in its  <a href=\"https:\/\/openjur.de\/u\/2540967.html\">Reference decision of 09.09.2025 &#8211; Ref. 3 U 158\/25 <\/a>  clearly sided with the operator and confirmed the first-instance conviction of the company.<\/p>\n\n<p>The court found that the disclosure of the passwords constituted a clear infringement of the contractual agreements. Since the license terms explicitly stipulated that only employees in the direct employment of the licensee were entitled to access the software, colleagues from subsidiaries or sister companies were considered &#8220;third parties&#8221;. <\/p>\n\n<div class=\"wp-block-group v4-pattern-general-quote-box has-kpw-red-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--60);margin-bottom:var(--wp--preset--spacing--60)\">\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\" style=\"padding-right:var(--wp--preset--spacing--70);padding-left:var(--wp--preset--spacing--70)\">\n<p>Both the access data and the database itself are trade secrets, taking into account the established circumstances; the value and the secret nature of the contents result from the collection and structuring, which can only be achieved with considerable effort.<\/p>\n<\/blockquote>\n<\/div>\n\n<p>Interestingly, the court rejected claims under <a href=\"https:\/\/kpw.law\/rechtsgebiet\/urheberrecht\/\">copyright law <\/a>. As the passwords were only passed on to two people, the &#8220;publicity&#8221; required for copyright law was lacking. The database was also not reproduced in its essential part.  <\/p>\n\n<p>Instead, the leverage lay in the <a href=\"https:\/\/kpw.law\/rechtsgebiet\/know-how-schutz-und-geschaftsgeheimnisse\/\">trade secret<\/a>: as the provider had taken technical protective measures (individual logins), both the passwords and the structured data collection were protected secrets. Anyone who shares these without authorization is liable for injunctive relief, information and damages. <\/p>\n\n<p>This is particularly bitter for the company: The provider&#8217;s right to information can even extend to periods of time that lie far before the actual infringement discovered if there is a suspicion of further &#8220;core-like&#8221; infringements.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-fazit\">Conclusion<\/h2>\n\n<div class=\"wp-block-columns v4-pattern-text-copy-half-col is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>The Nuremberg Higher Regional Court judges make it clear: a database is more than the sum of its (often public) information. Its structure and secure access can turn it into a trade secret.   <\/p>\n\n\n\n<p>Companies that pass on passwords to such databases without authorization risk not only the termination of the corresponding services, but also expensive claims for damages.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n<div class=\"wp-block-group alignwide has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--80);margin-bottom:var(--wp--preset--spacing--80)\">\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group alignwide v4-pattern-cta-box has-secondary-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-a7c0d175 wp-block-group-is-layout-constrained\" style=\"padding-top:0;padding-right:0;padding-bottom:0\">\n<div class=\"wp-block-columns alignwide are-vertically-aligned-top v4-pattern-cta-box__columns is-layout-flex wp-container-core-columns-is-layout-ec2e7a44 wp-block-columns-is-layout-flex\" style=\"padding-top:0;padding-bottom:0\">\n<div class=\"wp-block-column is-vertically-aligned-top v4-pattern-cta-box__columns-column is-layout-flow wp-container-core-column-is-layout-bce6ca70 wp-block-column-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--50);padding-bottom:0;flex-basis:60%\">\n<div class=\"wp-block-group alignwide has-global-padding is-content-justification-right is-layout-constrained wp-container-core-group-is-layout-5c12a1d1 wp-block-group-is-layout-constrained\">\r\n<div id=\"multirow-headline-block_6fa1390a480e42a2eac6b674091b912b\" class=\"wp-block-visual4-multirow-headline alignwide\">\r\n    <div class=\"wp-block-visual4-multirow-headline\">\n\n<p class=\"has-text-align-left has-huge-font-size\" style=\"margin-top:0;margin-bottom:0;margin-left:0%;padding-top:0;padding-bottom:0;font-style:normal;font-weight:1000;line-height:1;text-transform:uppercase\">We are happy to<\/p>\n\n\n\n<p class=\"has-text-align-left has-x-large-font-size\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:8%;padding-top:0;padding-bottom:0;font-style:normal;font-weight:1000;line-height:0.9;text-transform:uppercase\">advise you about<\/p>\n\n\n\n<p class=\"has-text-align-left has-huge-font-size\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:0%;padding-top:0;padding-bottom:0;font-style:normal;font-weight:1000;line-height:0.9;text-transform:uppercase\">KNow-How protection!<\/p>\n\n<\/div> \r\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5c3c14bb wp-block-group-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--30);margin-bottom:var(--wp--preset--spacing--30)\">\r\n\r\n<div class=\"wp-block-visual4-contact-modal__button\">\r\n            \r\n        <div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\r\n            \r\n\r\n<div class=\"wp-block-button v4-contact-modal-button is-style-fill\" style=\"font-style:normal;font-weight:600\" data-form-id=\"8\"><a class=\"wp-block-button__link has-contrast-color has-base-background-color has-text-color has-background has-link-color wp-element-button\">Contact form<\/a><\/div>\r\n\r\n        <\/div>\r\n        \r\n    <\/div>\n\n\n<div class=\"wp-block-buttons is-style-mobile-only is-content-justification-left is-layout-flex wp-container-core-buttons-is-layout-fc4fd283 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-arrow is-style-fill\"><a class=\"wp-block-button__link has-base-background-color has-background wp-element-button\" href=\"tel:4971141019030\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50);font-style:normal;font-weight:600\">Call now!<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top v4-pattern-cta-box__columns-column v4-pattern-cta-box__columns-column--image is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<figure class=\"wp-block-image size-full v4-pattern-cta-box__columns-column__image\"><img decoding=\"async\" src=\"https:\/\/kpw.law\/wp-content\/themes\/kpw-law\/assets\/samples\/person-cropped.png\" alt=\"\" class=\"wp-image-23155\" \/><\/figure>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Trust is good, license is better Specialized information systems are indispensable in the modern corporate world. But while IT departments around the world are trying&#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[4904],"tags":[6102,5927,6103,6101,4942,4946],"thema":[],"rechtsgebiet":[4953],"produkt":[],"class_list":["post-31031","post","type-post","status-publish","format-standard","hentry","category-general","tag-database","tag-geschgehg","tag-group","tag-password","tag-trade-secret","tag-trade-secrets-act","rechtsgebiet-know-how-protection-and-trade-secrets"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Sharing passwords within the Group can be expensive<\/title>\n<meta name=\"description\" content=\"Passing on passwords within the group can be expensive. 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